City Secretary

Margaret Jackson

The City Secretary's Office functions as custodian of the City's records, including current and historical. The City records for which the City Secretary is the sole custodian includes: Minutes, Ordinances, Resolutions, Orders and Motions. It is her responsibility to create, maintain, document, record, organize, file, retrieve, and destroy all documentation (according to legal constraints) that govern the City's business. These are a portion of the functions of the City Secretary as prescribed by law; but the reality is that in most cities the City Secretary will wear many functional hats.

• Prepare and Post Agenda of City Council Meetings
  
• Develop agenda packets for the Mayor and City Council containing supportive information for items on the Agenda.
  
• Attend all meetings of the City Council, record and maintain record of meetings.
  
• Record and Maintain a permanent record of all Ordinances and Resolutions.
  
• Develop calendar for annexation requests, post required legal notices and develop a service plan.
  
• Post and Publish Notices of Public Hearings and Calls for Bids.
  
• Maintains records of the City's two cemeteries.
  
• ADA Coordinator
  
• Utility Billing and Collections
  
• Finance Department
  
• Records Management Officer
  
• Human Services Administration
  
• City Election Administration
  
• Secretary/Treasurer to the Pittsburg Economic Development Corporation
  
• Secretary/Treasurer to the Volunteer Fire Fighters Pension Board